Property Maintenance Software
One system for work orders, contractors, inspections, and compliance- across every unit, building, and site.
Multi-unit, multi-site property management
Whether you manage 10 units or 10,000 — residential, commercial, or mixed-use.
Residential PMs
Tenant requests, unit turns, appliance repairs — tracked and resolved without the phone queue.
Commercial Real Estate
Multi-building maintenance with full vendor accountability and cost visibility across every site.
Mixed-Use Developments
Retail, residential, and office in one property — same visibility, no silos, one system.
HOA’s & Community Management
Common areas, grounds, pool, amenities — scheduled, tracked, board-reported without the manual effort.
Institutional RE Operators
Large-scale portfolios with in-house teams and contractors. Full control over work, spend, compliance.
Property Management Firms
Manage maintenance across multiple client properties under one account. Client reporting built in.
Daily challenges of multi-property management
Everyday operational challenges across multiple properties
Change that with Zapium
One system for every property, every request, every contractor.
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Calls, emails, portals — everything lands in one place and gets assigned. Nothing sits in someone’s inbox.
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Assign jobs, track progress, require completion proof. No more chasing for updates.
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HVAC, plumbing, fire systems, elevators — maintenance schedules that execute without someone chasing them.
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Move-in, move-out, routine, compliance — checklists, photos, signed records. Nothing to reconstruct later.
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See what’s being spent by property, by contractor, by trade. Know before owners ask.
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Open jobs, overdue tasks, PM status — visible across your whole portfolio, right now.
Built for property managers — not generic maintenance tools.
Every feature designed around how property teams actually work.
Create, Assign, and Track Jobs Across Units, Buildings, and Sites
- Create and assign jobs across units, buildings, and sites
- Every request gets an owner, a status, and a close date
- Track progress in real time across all properties
- Close with documented proof of completion
Scheduled and Tracked Before They Become Failures
- Schedule HVAC filters, boiler servicing, and elevator checks
- Fire suppression and compliance maintenance automated
- Track completion status across all properties
- Auto-generate work orders from recurring schedules
No Calls, No Lost Texts, No “I Never Got That”
- Tenants submit requests online from any device
- Your team gets notified instantly
- Track every request from submission to resolution
- Full audit trail — no missed or disputed requests
Assign Work, Set Deadlines, Verify Completion — Benchmark Contractors Across Properties
- Assign work to contractors and set deadlines
- Verify completion with photos and notes
- Benchmark contractor performance across properties
- Keep full records for every vendor assignment
Records Ready When You Need Them
- Move-in, move-out, routine, and compliance inspections
- Digital checklists with photo capture
- Records generated automatically — nothing to reconstruct
- Searchable and audit-ready at any time
Know What to Fix and What to Replace
- Full history on every asset — age, service records, warranty, cost
- Know what to fix and what to replace
- QR/barcode scan for quick asset access on-site
- Track maintenance costs across the asset lifecycle
No More Emergency Runs Mid-Job
- Stock tracked across all properties
- Low stock alerts before you run short
- No more emergency runs mid-job
- Link parts usage directly to work orders
Technicians Get Jobs, Update Status, and Close Work Orders on Their Phone
- Technicians get jobs, update status, and close work orders on their phone
- Managers see everything in real time
- Capture photos, notes, and signatures on-site
- Work offline and sync when connected
Owner-Ready Dashboards — No Manual Reports
- Spend by property, contractor, and trade
- PM compliance and open ticket age at a glance
- Response times visible in owner-ready dashboards
- Export reports for owners and leadership reviews
Organised, Searchable, and Never Reconstructed in a Panic
- Safety checks, statutory inspections, and insurance records
- Organised and searchable at all times
- Never reconstructed in a panic at audit time
- Full compliance history across every property
Results Property Managers See
Faster operations, better control, and improved tenant experience
Tenants who stay
Faster responses, fewer unresolved issues. Maintenance that doesn’t make tenants feel like an afterthought.
Contractors who deliver
Every job assigned with a deadline. Completion verified with evidence. Spend matched to output.
PM that doesn’t slip
Scheduled maintenance that actually runs. Fewer emergencies, lower repair costs, longer asset life.
Owner reporting without the prep
Property performance, maintenance costs, open issues — pulled in seconds. Not assembled across a Sunday.
Audit-ready at all times
Inspection records, compliance docs, safety checks — organised, complete, and always accessible.
Full portfolio visibility
Which properties are behind, which contractors are underperforming, where budget is being lost — one view.
Why property managers choose Zapium
Not just software — a system built around how you actually operate.
Residential, commercial, mixed-use
One platform across every property type. No separate tools, no separate logins.
In-house teams and contractors
Internal staff and external vendors tracked together — same system, same accountability.
Your whole team from day one
PMs, maintenance techs, and leasing staff all get views built for their role. No training weeks.
Scales with your portfolio
Add a property, a team, a site — no IT projects, no extra implementation costs.
A proper tenant experience
Online portal, status updates, resolution tracking. Maintenance that feels professional.
Owners get real visibility
Cost by property, contractor performance, compliance status — answers before owners ask.
Used by property managers running multi-site operations
Reduced reactive maintenance by 22% and improved PM completion across 100 properties. Vendor accountability tracked centrally for the first time.
See Zapium in action for your properties
We’ll show you how Zapium works for your property type — work orders, PM, contractors, inspections, reporting. Tailored to your portfolio, not a generic demo.
- Live walkthrough built around your property type and team
- PM scheduling, work orders, and contractor tracking in action
- ROI estimate based on your portfolio size and current costs
Book a 15 mins walkthrough
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