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Mobile CMMS App

Zapium’s Mobile CMMS software simplifies facility maintenance by enabling teams to manage tasks directly from their mobile devices. With features like mobile work order tracking, real-time updates, and QR code-based asset scanning, it improves response times and enhances task efficiency. Our Mobile CMMS app automates preventive maintenance, tracks asset performance, and streamlines inventory management, reducing downtime and extending asset lifespans. Designed for facility managers, technicians, and operations teams, Zapium’s Mobile CMMS supports compliance, improves productivity, and ensures efficient maintenance operations while reducing costs and maintaining asset reliability.

How Mobile CMMS Works?

Explore how the key features work without signing up for a trial or demo.

User Login

The user login functionality serves as the gateway to the Mobile CMMS platform, ensuring secure access for authorized personnel. The process begins with the user logging into the platform using their unique credentials. This login grants them access to the system’s dashboard and functionalities.

Dashboard Overview

Upon logging in, users are presented with a comprehensive dashboard that provides an overview of their maintenance tasks, schedules, pending work orders, and other relevant information.

Creating Work Orders

Users can create new work orders directly from the dashboard or through a dedicated interface. They input details such as the nature of the maintenance task, location, priority level, and any specific instructions or requirements.

Assigning Tasks

Once a work order is created, it can be assigned to specific technicians or teams responsible for carrying out the maintenance work. Users can select the appropriate personnel based on availability, skills, and workload.

Accessing Work Orders

Technicians receive notifications or access their assigned work orders directly through the Mobile CMMS app on their smartphones or tablets. They can view detailed task descriptions, including equipment information, required materials, and safety precautions.

Performing Maintenance Tasks

Equipped with the necessary information, technicians proceed to the site to perform the maintenance tasks outlined in their work order. They may use the Mobile CMMS app to track their progress, record work hours, and document any issues encountered during the process.

Capturing Data

While on-site, technicians can use their mobile devices to capture valuable data such as equipment readings, inspection results, and photographs. This data is instantly synced with the CMMS platform, providing stakeholders with real-time visibility.

Completing Work Orders

Once the maintenance tasks are completed, technicians mark the work orders as finished within the Mobile CMMS app. They may also add notes or comments to provide additional context or updates.

Review and Approval

Supervisors or managers can review the completed work orders within the CMMS platform. They verify the work performed, ensure compliance with standards, and approve the closure of the work orders.

Invoice Generation

Upon approval, the Mobile CMMS automatically generates invoices based on the completed work orders. These invoices can be customized with billing details, pricing structures, and payment terms before being sent to clients or stakeholders for payment processing.

The Impact of Zapium’s Mobile CMMS

Predictive Maintenance (PdM) Software offers a range of powerful features designed to enhance the efficiency and effectiveness of your maintenance operations. Here are some of our software’s key features:

Mobile Work Order
Preventive Maintenance
Status and Field Reporting
Asset and Equipment Lookup
Knowledgebase and Communication
Parts and Inventory
Meter Readings and Condition Logging
Offline Mode and Notifications
Mobile Work Order

Complete Work Orders Easily From Anywhere

  • View assigned work orders on mobile cmms app
  • Perform work orders on the go
  • Log time, parts, and checklist data
  • Create WO reports, sign off and share digitally
Preventive Maintenance

Finish Scheduled PM Tasks On the Go

  • View scheduled PM tasks on mobile
  • Follow digital checklists and procedures
  • Capture findings with photos, notes and annotation
  • Fill in PM checklists, generate reports, and escalate failed items
Status and Field Reporting

Update Job Status and Reports Instantly

  • Real-Time Job Status Updates (Start, Pause, Complete)
  • Log labor, parts and downtime easily
  • Capture signatures for verification
  • Generate field-ready digital reports
Asset and Equipment Lookup

Access Asset Insights With a Quick Scan

  • Scan QR or Barcode to get asset data and historical work
  • Access manuals, work history and other insights
  • View condition usage and past work
  • Log issues directly using mobile cmms from asset view
Knowledgebase and Communication

Get Answers and Collaborate Right On-Site

  • Access SOPs manuals and troubleshooting guides
  • Ask Zap AI knowledgebase repair and maintenance questions
  • Share notes, photos and updates with teams using app
  • Reduce delays with in-app collaboration
Parts and Inventory

Deploy Parts, Check Availability On the Go

  • Check stock availability while on site
  • Log part usage directly into work orders
  • Request needed parts from mobile
  • Avoid delays with accurate field inventory
Meter Readings and Condition Logging

Log Readings Fast and Accurate

  • Enter meter readings on the spot
  • Attach photos to verify data
  • Use condition inputs to trigger work orders
  • Reduce manual errors with guided logging
Offline Mode and Notifications

Keep Working Offline and Sync Automatically

  • Capture work updates and photos without internet
  • Access work orders and checklists offline and sync when online
  • Receive reminders for due and overdue tasks
  • Get notified about approvals and escalations
View All Features

Why Choose Zapium For Mobile CMMS?

Create Work Orders on the Go

Our mobile CMMS allows users to quickly create work orders from anywhere using their mobile devices, enhancing operational flexibility. The app provides the capability to schedule and dispatch work orders in real-time, ensuring immediate attention to maintenance needs. This flexibility empowers maintenance teams to respond promptly to issues and optimize resource allocation for maximum efficiency.

Review and Perform Assigned Work Orders

Users can efficiently review, update, and complete work orders directly through the mobile app, emphasizing efficiency and accountability. Technicians can access their assigned tasks, update work order statuses, and provide real-time feedback on job completion. This streamlined process ensures that maintenance tasks are executed promptly and stakeholders remain informed about the progress of work orders.

Create, Manage, and Perform Preventive Maintenance

Our mobile CMMS offers robust functionality for setting up, managing, and tracking preventive maintenance schedules to avoid equipment failures and extend asset life. The app provides automated alerts and reminders for upcoming maintenance tasks, ensuring that preventive measures are performed on time. This proactive approach helps businesses minimize downtime, reduce maintenance costs, and optimize asset performance.

Knowledgebase with Manuals and Other Information

Our mobile CMMS provides instant access to a comprehensive knowledge base, including manuals, technical documents, and troubleshooting guides. This information is readily available to field technicians, aiding in accurate and efficient task execution. By equipping technicians with valuable resources, Zapium enhances problem-solving capabilities and reduces resolution times, ultimately improving overall maintenance effectiveness.

Manage Assets and Their Maintenance History

Our mobile CMMS can track and manage assets and provide real-time updates on status and location to ensure effective asset management. The platform helps businesses maintain detailed records of each asset’s maintenance history, supporting informed decision-making and proactive maintenance planning. It also leverages asset data to help businesses optimize asset utilization, minimize downtime, and maximize return on investment.

Asset QR Codes

Businesses can integrate QR codes for assets, with our mobile CMMS simplifying the process of identifying and retrieving asset information with just a scan from a mobile device. This feature offers convenience and efficiency benefits, allowing technicians to quickly access asset details, maintenance history, and documentation, thereby streamlining maintenance processes and improving productivity.

Historical Data and Audit Trails for Work Orders

The USP of our mobile CMMS lies in maintaining historical data and audit trails, ensuring transparency, accountability, and compliance with regulatory standards by leveraging historical maintenance data. Businesses gain insights into trends, performance analysis, and strategic planning, enabling continuous improvement and optimization of maintenance operations.

Remain Updated with Push Notifications

Zapium’s mobile CMMS keeps users informed in real-time through push notifications about work order updates, maintenance alerts, and other critical information. This feature improves communication and coordination among maintenance teams, stakeholders, and managers, ensuring everyone is aligned and informed, thus enhancing operational efficiency and customer satisfaction.

Use Parts and Inventory on Work Orders with Real-time Updates

Businesses can seamlessly integrate parts and inventory management with the work orders feature of our mobile CMMS, providing technicians with real-time access to information on parts availability. This capability allows businesses to track stock levels and parts usage, enabling more efficient inventory control and reducing the risk of stockouts or excess inventory. Ultimately, this optimizes maintenance operations and minimizes costs.

Offline Functionality to Access When Out of Internet Network

Our mobile CMMS offers offline access, allowing technicians to view work orders, asset information, and inventory data without an internet connection. Data entered or updated in offline mode is automatically synced with the central system once an internet connection is re-established, ensuring data integrity and continuity of operations, regardless of connectivity challenges.

Real-time Geolocation and Route Tracking

The software’s geolocation features enable real-time tracking of technicians’ locations, improving dispatch efficiency and response times to maintenance requests. Furthermore, real-time route tracking of our mobile CMMS helps optimize travel routes for technicians, reducing travel time, fuel costs, and environmental impact while maximizing job completion rates and customer satisfaction.

Communicate with the Team with Notes and Chat in real time

Our mobile CMMS has built-in communication tools, such as notes and real-time chat, to facilitate seamless communication between team members, enhancing collaboration and efficiency. Sharing important documents, instructions, and updates through the app ensures that all team members have access to the information they need, fostering a collaborative work environment and driving better outcomes.

Upload Photos and Videos in Checklists

Technicians can upload photos and videos directly into checklists and work orders, providing visual documentation of work done or issues encountered. Multimedia uploads enhance the detail and accuracy of maintenance records, supporting better accountability, troubleshooting, and decision-making while also serving as valuable training resources for future reference.

Generate Work Orders and PM Reports with Insights

Our capabilities for generating detailed work orders and preventive maintenance (PM) reports offer insights into maintenance activities, trends, and performance metrics. These insights inform a more strategic approach to maintenance management, optimizing operations, identifying areas for improvement, and enhancing asset reliability, ultimately driving operational excellence and business success.

Technician Performance Data

Our mobile CMMS tracks technician performance data, including job completion times, quality of work, and customer feedback, aiding in performance evaluation and improvement strategies. Performance data recognition and reward of high-performing technicians, fostering a culture of excellence, motivation, and continuous improvement within the maintenance team.

Time Tracking and Timecards

Our mobile CMMS simplifies time tracking for maintenance tasks, allowing technicians to log hours worked directly in the app. Accurate timecards facilitate labor costing, billing, and payroll processing, ensuring fair compensation, financial transparency, and compliance with labor regulations, ultimately supporting effective financial management and resource allocation.

Create Work Orders on the Go

Our mobile CMMS allows users to quickly create work orders from anywhere using their mobile devices, enhancing operational flexibility. The app provides the capability to schedule and dispatch work orders in real-time, ensuring immediate attention to maintenance needs. This flexibility empowers maintenance teams to respond promptly to issues and optimize resource allocation for maximum efficiency.

Review and Perform Assigned Work Orders

Users can efficiently review, update, and complete work orders directly through the mobile app, emphasizing efficiency and accountability. Technicians can access their assigned tasks, update work order statuses, and provide real-time feedback on job completion. This streamlined process ensures that maintenance tasks are executed promptly and stakeholders remain informed about the progress of work orders.

Create, Manage, and Perform Preventive Maintenance

Our mobile CMMS offers robust functionality for setting up, managing, and tracking preventive maintenance schedules to avoid equipment failures and extend asset life. The app provides automated alerts and reminders for upcoming maintenance tasks, ensuring that preventive measures are performed on time. This proactive approach helps businesses minimize downtime, reduce maintenance costs, and optimize asset performance.

Knowledgebase with Manuals and Other Information

Our mobile CMMS provides instant access to a comprehensive knowledge base, including manuals, technical documents, and troubleshooting guides. This information is readily available to field technicians, aiding in accurate and efficient task execution. By equipping technicians with valuable resources, Zapium enhances problem-solving capabilities and reduces resolution times, ultimately improving overall maintenance effectiveness.

Manage Assets and Their Maintenance History

Our mobile CMMS can track and manage assets and provide real-time updates on status and location to ensure effective asset management. The platform helps businesses maintain detailed records of each asset’s maintenance history, supporting informed decision-making and proactive maintenance planning. It also leverages asset data to help businesses optimize asset utilization, minimize downtime, and maximize return on investment.

Asset QR Codes

Businesses can integrate QR codes for assets, with our mobile CMMS simplifying the process of identifying and retrieving asset information with just a scan from a mobile device. This feature offers convenience and efficiency benefits, allowing technicians to quickly access asset details, maintenance history, and documentation, thereby streamlining maintenance processes and improving productivity.

Historical Data and Audit Trails for Work Orders

The USP of our mobile CMMS lies in maintaining historical data and audit trails, ensuring transparency, accountability, and compliance with regulatory standards by leveraging historical maintenance data. Businesses gain insights into trends, performance analysis, and strategic planning, enabling continuous improvement and optimization of maintenance operations.

Remain Updated with Push Notifications

Zapium’s mobile CMMS keeps users informed in real-time through push notifications about work order updates, maintenance alerts, and other critical information. This feature improves communication and coordination among maintenance teams, stakeholders, and managers, ensuring everyone is aligned and informed, thus enhancing operational efficiency and customer satisfaction.

Use Parts and Inventory on Work Orders with Real-time Updates

Businesses can seamlessly integrate parts and inventory management with the work orders feature of our mobile CMMS, providing technicians with real-time access to information on parts availability. This capability allows businesses to track stock levels and parts usage, enabling more efficient inventory control and reducing the risk of stockouts or excess inventory. Ultimately, this optimizes maintenance operations and minimizes costs.

Offline Functionality to Access When Out of Internet Network

Our mobile CMMS offers offline access, allowing technicians to view work orders, asset information, and inventory data without an internet connection. Data entered or updated in offline mode is automatically synced with the central system once an internet connection is re-established, ensuring data integrity and continuity of operations, regardless of connectivity challenges.

Real-time Geolocation and Route Tracking

The software’s geolocation features enable real-time tracking of technicians’ locations, improving dispatch efficiency and response times to maintenance requests. Furthermore, real-time route tracking of our mobile CMMS helps optimize travel routes for technicians, reducing travel time, fuel costs, and environmental impact while maximizing job completion rates and customer satisfaction.

Communicate with the Team with Notes and Chat in real time

Our mobile CMMS has built-in communication tools, such as notes and real-time chat, to facilitate seamless communication between team members, enhancing collaboration and efficiency. Sharing important documents, instructions, and updates through the app ensures that all team members have access to the information they need, fostering a collaborative work environment and driving better outcomes.

Upload Photos and Videos in Checklists

Technicians can upload photos and videos directly into checklists and work orders, providing visual documentation of work done or issues encountered. Multimedia uploads enhance the detail and accuracy of maintenance records, supporting better accountability, troubleshooting, and decision-making while also serving as valuable training resources for future reference.

Generate Work Orders and PM Reports with Insights

Our capabilities for generating detailed work orders and preventive maintenance (PM) reports offer insights into maintenance activities, trends, and performance metrics. These insights inform a more strategic approach to maintenance management, optimizing operations, identifying areas for improvement, and enhancing asset reliability, ultimately driving operational excellence and business success.

Technician Performance Data

Our mobile CMMS tracks technician performance data, including job completion times, quality of work, and customer feedback, aiding in performance evaluation and improvement strategies. Performance data recognition and reward of high-performing technicians, fostering a culture of excellence, motivation, and continuous improvement within the maintenance team.

Time Tracking and Timecards

Our mobile CMMS simplifies time tracking for maintenance tasks, allowing technicians to log hours worked directly in the app. Accurate timecards facilitate labor costing, billing, and payroll processing, ensuring fair compensation, financial transparency, and compliance with labor regulations, ultimately supporting effective financial management and resource allocation.

What Customers Say About Our Mobile CMMS?

With preventive maintenance digitization, a manufacturing giant Weavetech reduced downtime by 12%

Zapium has provided a positive experience by significantly improving our service and maintenance operations through its robust features and reliable performance.

CEO – Weavetech
Cushman and Wakefield brought down their operations cost for over 100 locations by 8%.

Zapium has been transformative for our ops. We were already using technologies but Zapium has replaced most due to its comprehensiveness and awesome support team.

IT Head – Cushman & Wakefield

Businesses that Trust Us for Mobile CMMS

Discover the remarkable impact of Zapium as our trusted clients share their success stories and client feedback on how
they have transformed their service operations.

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Cushman & Wakefield

Cushman & Wakefield, a global powerhouse in the commercial real estate services sector, enhances customer satisfaction, improves operational profitability, and achieves better vendor collaboration with Zapium.

Read the Story
Cushman & Wakefield
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TSI Power

A leading US-based manufacturer, TSI Power Corporation, USA improves resource utilization, enhances productivity with Zapium implementation.

Read the Story
TSI Power
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Yourspace

YourSpace partners with Zapium to achieve service operations excellence leading to higher profitability and customer experience.

Read the Story
Yourspace

Nicco Engineering

Speciality maintenance service provider achieves more agile, transparent, and resilient service operations with Zapium.

Read the Story
Nicco Engineering

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Learn how your business can use Zapium’s mobile CMMS app to achieve more efficient,
transparent, and profitable maintenance operations.

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Frequently Asked Questions (FAQs)

Quick answer to questions you may have.

What is Mobile CMMS?

Mobile CMMS stands for Mobile Computerized Maintenance Management System. It is a software solution designed to streamline maintenance management processes. It allows users to access, manage, and track maintenance tasks, work orders, assets, and related information using mobile devices such as smartphones and tablets. Mobile CMMS offers flexibility and mobility, enabling maintenance teams to handle maintenance operations while on the go efficiently.

Is Mobile CMMS accessible without the internet?

Yes, some Mobile CMMS solutions, including Zapium, offer offline functionality, allowing users to access essential features and data even when they are not connected to the internet. This ensures uninterrupted workflow continuity, especially in remote or offline environments where internet connectivity may be limited or unavailable.

Who uses Mobile CMMS?

Mobile CMMS is used by various industries and organizations that require effective maintenance management solutions. This includes but is not limited to:

  • Facilities management companies
  • Manufacturing plants
  • Property management firms
  • Hospitality and healthcare facilities
  • Utilities and energy companies
  • Transportation and logistics providers
  • Government agencies Maintenance managers, technicians, supervisors, and other personnel involved in maintenance operations typically use Mobile CMMS to streamline processes, improve efficiency, and enhance productivity.