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Pharmaceutical Maintenance Software

Optimize your pharmaceutical maintenance operations with cloud-based Pharmaceutical Maintenance Software. Zapium’s CMMS for Pharma companiees manages critical assets like bioreactors, autoclaves, cleanroom equipment, and HVAC systems. Built on principles like Total Preventive Maintenance (TPM) and Condition-Based Monitoring (CBM), it automates maintenance tasks, tracks equipment performance in real time, and ensures compliance with GMP, FDA, and ISO 14644 standards. By reducing downtime, extending equipment lifespan, and simplifying asset management, our software supports safe, efficient, and uninterrupted production in regulated environments.

How Zapium’s Pharmaceutical Maintenance Software Works

Explore how the key features work without signing up for a trial or demo.

User Authentication/Login

Users (facility managers, technicians, and pharmacists) login with valid credentials and access the system.

Dashboard Overview

Upon logging in, users see a dashboard overview displaying key metrics and information, including equipment status, upcoming maintenance schedules, and critical alerts.

Maintenance Request Creation

Users create maintenance requests when equipment or systems need attention, specifying the type of maintenance required, detailing the issue, associated with specific pharmaceutical machinery or systems.

Task Assignment

After a maintenance request is created, users can assign tasks to appropriate personnel, making the selection based on their expertise and availability.

Notification and Alerts

Once tasks are assigned, the system sends notifications and alerts to the designated personnel, providing details on the maintenance tasks, deadlines, and all other critical information.

Review and Approval

Relevant authority (supervisor or manager) reviews and approves the maintenance requests.

Work Order Generation

After approval, the system generates work orders, containing detailed instructions, necessary tools, spare parts required, and safety protocols.

Task Execution

Taking inputs from the system-generated work orders, technicians execute the task while adhering to strict guidelines.

Features of Our Pharmaceutical Maintenance Software
That Drive Efficiency

  • Customer and Location Management
  • Scheduling and Dispatch
  • Work Order Management
  • Preventive Maintenance and Inspection
  • Equipment and Asset Management
  • Supplies and Inventory Management
  • Vendor and Purchase Order Management
  • Contract, Warranty and Invoice Management
  • Time-tracking and Personnel Management
  • Checklist and Quality Control
  • Reporting and Analytics
  • Mobile Accessibility and Automated Workflow
  • Financial and Expense Management
  • QR Code Integration for Asset Tracking

Customer and Location Management

Customer and Location Management
Integrating customer data with facility locations, our pharma maintenance software precisely tracks all maintenance needs across multiple pharmaceutical sites. It serves as the cornerstone of efficient service delivery and personalized interactions, which is important for maintaining compliance with regulatory standards like FDA and EMA.

Scheduling and Dispatch

Scheduling and Dispatch
Our pharma CMMS software employs advanced scheduling algorithms to assign maintenance tasks to technicians. Offering real-time dispatch features, it supports prompt responses to critical equipment failures, essential for maintaining the continuity of pharmaceutical operations.

Work Order Management

Work Order Management
Overseeing the complete lifecycle of maintenance work orders, from initiation to resolution, Zapium’s product makes the processes transparent and makes everyone accountable. Features include detailed logging, prioritization, and status updates, which are essential for compliance with pharmaceutical industry regulations such as FDA 21 CFR Part 11.

Preventive Maintenance and Inspection

Preventive Maintenance and Inspection
Our tool automates the scheduling of routine preventive maintenance and inspections for pharmaceutical equipment. incorporates detailed compliance checklists and automated reminders to uphold GMP standards and thus help prevent costly equipment failures.

Equipment and Asset Management

Equipment and Asset Management
Track comprehensive records of pharmaceutical equipment, including maintenance histories, calibration schedules, and performance data with efficiency. Streamlining asset management, it improves decision-making regarding repairs or replacements, optimizing equipment usage.

Supplies and Inventory Management

Supplies and Inventory Management
Monitor with ease the real-time inventory levels of maintenance supplies and spare parts. With automated reorder alerts and management of shelf-life, our maintenance software for the pharmaceutical industry effectively helps avoid stockouts and overstock situations, ensuring ever-availability of critical supplies.

Vendor and Purchase Order Management

Vendor and Purchase Order Management
Our tool offers features that bring turnaround to the procurement process by centralizing vendor information and purchase order tracking. With strengthened supplier relationships and efficient order status tracking, you are confident of timely delivery of maintenance supplies.

Contract, Warranty and Invoice Management

Contract, Warranty and Invoice Management
Excelling at managing comprehensive details about service contracts, warranty periods, and invoicing for maintenance activities, our tool ensures that all contractual obligations are met, warranties are tracked, and financial transactions are recorded accurately.

Time-tracking and Personnel Management

Time-tracking and Personnel Management
Using the functionalities of our tool, you can impeccably record the work hours and activities of maintenance personnel. Supporting accurate payroll processing, it provides insights into technician productivity, and improves workforce planning and management.

Checklist and Quality Control

Checklist and Quality Control
Offering detailed checklists for maintenance tasks, Zapium’s maintenance tool gives the right direction to all procedures. Coupled with thorough documentation and verification processes, the feature helps maintain high-quality standards in maintenance activities.

Reporting and Analytics

Reporting and Analytics
Leverage detailed reports and analytics on maintenance activities, equipment performance, and inventory usage, as the data-driven approach that our tool offers helps analyze trends, optimize maintenance schedules, and builds a robust decision-making framework.

Mobile Accessibility and Automated Workflow

Mobile Accessibility and Automated Workflow
Allow your technicians to access work orders, update statuses, and log maintenance activities using mobile devices equipped with our pharma maintenance app. With automated workflows, the app eliminates manual entry, improves data accuracy, and also every data-based activity in the maintenance process.

Financial and Expense Management

Financial and Expense Management
Meticulously tracking all maintenance-related expenses, providing detailed cost analysis and budgeting capabilities, our CMMS software for pharmaceuticals offers features that support effective financial planning and control, making the entire maintenance activity a cost-efficient exercise.

QR Code Integration for Asset Tracking

QR Code Integration for Asset Tracking
For quick and accurate identification and tracking of pharmaceutical equipment and assets, our tool offers QR codes with which you can successfully keep a track of every equipment that provides real-time data on asset status and maintenance history.

Businesses Like Yours Are Seeing These Results with
Zapium’s Pharmaceutical Maintenance Software

Achieve Precision Calibration

Pharmaceutical maintenance software ensures all equipment is regularly calibrated and validated. This guarantees instruments and machinery operate within strict parameters, crucial for maintaining Good Manufacturing Practices (GMP).

Become Seamlessly Compliant

The software maintains thorough records of all maintenance activities, supporting adherence to regulations such as FDA 21 CFR Part 11 and EU Annex 11. It provides audit trails and electronic signatures to ensure regulatory compliance.

Transition to Proactive Maintenance

Utilizing scheduled preventive maintenance, the software mitigates risks associated with equipment failure. It ensures critical systems like HVAC, autoclaves, and bioreactors are routinely serviced, preventing disruptions in the production environment.

Massively Minimize Downtime

By optimizing maintenance schedules using techniques like Reliability-Centered Maintenance (RCM) and Total Productive Maintenance (TPM), the software reduces equipment downtime, ensuring continuous operation of production lines.

Significantly Bring Down Costs 

Through predictive maintenance and the use of tools like Failure Modes and Effects Analysis (FMEA), the software anticipates equipment issues, preventing costly breakdowns and extending the lifespan of assets.

Aptly Meet Quality Standards

Ensuring that all machinery operates within validated parameters, the software supports the production of high-quality pharmaceuticals. It helps maintain the integrity of processes like lyophilization, aseptic processing, and tablet coating.

Build a Robust Data Integration Hub  

The pharma maintenance software integrates data from SCADA systems, LIMS, and MES, providing a comprehensive view of equipment performance, enhancing monitoring, decision-making, and maintenance planning.

Catalyzes Innovation

Incorporating advanced technologies like IoT sensors and machine learning algorithms, our software frees resources for research and development, speeding up new drug development, and accelerates time-to-market for new drugs.

Achieve Precision Calibration

Pharmaceutical maintenance software ensures all equipment is regularly calibrated and validated. This guarantees instruments and machinery operate within strict parameters, crucial for maintaining Good Manufacturing Practices (GMP).

Become Seamlessly Compliant

The software maintains thorough records of all maintenance activities, supporting adherence to regulations such as FDA 21 CFR Part 11 and EU Annex 11. It provides audit trails and electronic signatures to ensure regulatory compliance.

Transition to Proactive Maintenance

Utilizing scheduled preventive maintenance, the software mitigates risks associated with equipment failure. It ensures critical systems like HVAC, autoclaves, and bioreactors are routinely serviced, preventing disruptions in the production environment.

Massively Minimize Downtime

By optimizing maintenance schedules using techniques like Reliability-Centered Maintenance (RCM) and Total Productive Maintenance (TPM), the software reduces equipment downtime, ensuring continuous operation of production lines.

Significantly Bring Down Costs 

Through predictive maintenance and the use of tools like Failure Modes and Effects Analysis (FMEA), the software anticipates equipment issues, preventing costly breakdowns and extending the lifespan of assets.

Aptly Meet Quality Standards

Ensuring that all machinery operates within validated parameters, the software supports the production of high-quality pharmaceuticals. It helps maintain the integrity of processes like lyophilization, aseptic processing, and tablet coating.

Build a Robust Data Integration Hub  

The pharma maintenance software integrates data from SCADA systems, LIMS, and MES, providing a comprehensive view of equipment performance, enhancing monitoring, decision-making, and maintenance planning.

Catalyzes Innovation

Incorporating advanced technologies like IoT sensors and machine learning algorithms, our software frees resources for research and development, speeding up new drug development, and accelerates time-to-market for new drugs.

Why Businesses Pick Zapium Over Other
Pharmaceutical Maintenance Software?

Comprehensive yet Easy-to-use System

Ours is a comprehensive system that integrates various functions such as clinical trial management, supply chain logistics, regulatory compliance, and quality control. It remains intuitive and user-friendly and simplifies even complex processes and makes them accessible. Adaptation for new users is easy due to the simple learning curve and they don’t struggle while implementing the software.

Highly Configurable and Customizable

The pharma maintenance product we offer fast adapts to specific clinical trial protocols, offers custom dashboards for different user roles, and integrates easily with existing ERP and LIMS systems. With this tailored approach, it fits perfectly into existing workflows, and sustains productivity and accuracy.

Proven and Trusted by Industry Leaders

We come with a strong track record of success, as our maintenance management software is used by known pharmaceutical firms globally. The trust and proven reliability is enough for your business to be confident in our system’s performance, scalability, and ability to handle the rigorous demands of your pharmaceutical operations.

Personalized Onboarding & Training

Implementing new software can be a daunting task, especially in an industry as regulated and complex as pharmaceuticals. However, we eliminate this bottleneck by offering training programs crafted to meet the specific needs. Detailed walkthroughs, hands-on training sessions, and ongoing support comprises our training framework to make you proficient in using the software and leverage its full potential from day one.

Top-rated Support Team

We offer dedicated support with experts who understand the intricacies of pharma operations, which means that any issues can be addressed promptly and efficiently, and equipment is ever-functional, so that your operations remain smooth and compliant. The support team is equipped to handle everything from minor technical glitches to major system updates, which results in uninterrupted service.

Compliant and Best Security Practices

Compliance with regulatory standards (such as FDA, EMA, and other global agencies) and security practices is non-negotiable in the pharmaceutical industry. We are well-versed in these regulations and embed compliance into the core of their software solutions. Moreover, as a standard practice, we implement best security practices, including data encryption, secure user authentication, and regular security audits to protect sensitive data.

Comprehensive yet Easy-to-use System

Ours is a comprehensive system that integrates various functions such as clinical trial management, supply chain logistics, regulatory compliance, and quality control. It remains intuitive and user-friendly and simplifies even complex processes and makes them accessible. Adaptation for new users is easy due to the simple learning curve and they don’t struggle while implementing the software.

Highly Configurable and Customizable

The pharma maintenance product we offer fast adapts to specific clinical trial protocols, offers custom dashboards for different user roles, and integrates easily with existing ERP and LIMS systems. With this tailored approach, it fits perfectly into existing workflows, and sustains productivity and accuracy.

Proven and Trusted by Industry Leaders

We come with a strong track record of success, as our maintenance management software is used by known pharmaceutical firms globally. The trust and proven reliability is enough for your business to be confident in our system’s performance, scalability, and ability to handle the rigorous demands of your pharmaceutical operations.

Personalized Onboarding & Training

Implementing new software can be a daunting task, especially in an industry as regulated and complex as pharmaceuticals. However, we eliminate this bottleneck by offering training programs crafted to meet the specific needs. Detailed walkthroughs, hands-on training sessions, and ongoing support comprises our training framework to make you proficient in using the software and leverage its full potential from day one.

Top-rated Support Team

We offer dedicated support with experts who understand the intricacies of pharma operations, which means that any issues can be addressed promptly and efficiently, and equipment is ever-functional, so that your operations remain smooth and compliant. The support team is equipped to handle everything from minor technical glitches to major system updates, which results in uninterrupted service.

Compliant and Best Security Practices

Compliance with regulatory standards (such as FDA, EMA, and other global agencies) and security practices is non-negotiable in the pharmaceutical industry. We are well-versed in these regulations and embed compliance into the core of their software solutions. Moreover, as a standard practice, we implement best security practices, including data encryption, secure user authentication, and regular security audits to protect sensitive data.

Integrations That Empower Your to Fully Leverage
Our Pharmaceutical CMMS

Our pharmaceutical maintenance offers tremendous flexibility to integrate with external applications
dealing with various external functions by offering support for

ERP Integration

Seamlessly connects the pharmaceutical maintenance software with enterprise resource planning systems, ensuring synchronized financial management, streamlined procurement processes, and efficient supply chain operations.

LIMS Integration

Integrates your maintenance operations with Laboratory Information Management Systems, enabling comprehensive management of lab workflows, sample tracking, and data integrity across pharmaceutical processes.

QMS Integration

Empowers your software with Quality Management System integration, ensuring rigorous document control, streamlined audits, and effective corrective and preventive action (CAPA) management for regulatory compliance.

SCADA Integration

Enables real-time monitoring and control capabilities by integrating with Supervisory Control and Data Acquisition systems, ensuring operational visibility and data-driven decision-making for industrial processes.

IoT Integration

Connects your maintenance software with Internet of Things platforms, enabling centralized management of IoT devices, sensor data integration, and predictive maintenance capabilities for enhanced operational reliability.

Document Management Integration

Empowers your software with Document Management System integration, enabling secure storage, easy retrieval, and compliant management of critical maintenance, operational, and regulatory documents.

Asset Management Integration

Integrates with Enterprise Asset Management systems, enabling comprehensive management of physical assets, maintenance histories, and lifecycle planning to optimize asset performance and reduce downtime.

ERP Integration

Seamlessly connects the pharmaceutical maintenance software with enterprise resource planning systems, ensuring synchronized financial management, streamlined procurement processes, and efficient supply chain operations.

LIMS Integration

Integrates your maintenance operations with Laboratory Information Management Systems, enabling comprehensive management of lab workflows, sample tracking, and data integrity across pharmaceutical processes.

QMS Integration

Empowers your software with Quality Management System integration, ensuring rigorous document control, streamlined audits, and effective corrective and preventive action (CAPA) management for regulatory compliance.

SCADA Integration

Enables real-time monitoring and control capabilities by integrating with Supervisory Control and Data Acquisition systems, ensuring operational visibility and data-driven decision-making for industrial processes.

IoT Integration

Connects your maintenance software with Internet of Things platforms, enabling centralized management of IoT devices, sensor data integration, and predictive maintenance capabilities for enhanced operational reliability.

Document Management Integration

Empowers your software with Document Management System integration, enabling secure storage, easy retrieval, and compliant management of critical maintenance, operational, and regulatory documents.

Asset Management Integration

Integrates with Enterprise Asset Management systems, enabling comprehensive management of physical assets, maintenance histories, and lifecycle planning to optimize asset performance and reduce downtime.

Facilities Like Yours are Seeing These Results
With Our Pharmaceutical Maintenance Software

With preventive maintenance digitization, a manufacturing giant Weavetech reduced downtime by 12%

Zapium has provided a positive experience by significantly improving our service and maintenance operations through its robust features and reliable performance.

CEO – Weavetech
Cushman and Wakefield brought down their operations cost for over 100 locations by 8%.

Zapium has been transformative for our ops. We were already using technologies but Zapium has replaced most due to its comprehensiveness and awesome support team.

IT Head – Cushman & Wakefield

Success Stories Led by Our
Pharmaceutical Maintenance Software

Discover the remarkable impact of Zapium as our trusted clients share their success stories and client feedback on how
they have transformed their service operations.

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Cushman & Wakefield

Cushman & Wakefield, a global powerhouse in the commercial real estate services sector, enhances customer satisfaction, improves operational profitability, and achieves better vendor collaboration with Zapium.

Read the Story
Cushman & Wakefield
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TSI Power

A leading US-based manufacturer, TSI Power Corporation, USA improves resource utilization, enhances productivity with Zapium implementation.

Read the Story
TSI Power
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Yourspace

YourSpace partners with Zapium to achieve service operations excellence leading to higher profitability and customer experience.

Read the Story
Yourspace

Nicco Engineering

Speciality maintenance service provider achieves more agile, transparent, and resilient service operations with Zapium.

Read the Story
Nicco Engineering

Book a Personalized Demo

Learn how your business can use Zapium’s Pharmaceutical Maintenance Software to achieve more efficient,
transparent, and profitable service operations.

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Frequently Asked Questions (FAQs)

Quick answer to questions you may have.

What is a Pharmaceutical Maintenance Software?

Pharmaceutical maintenance software is a specialized computer system designed to manage and optimize maintenance activities within pharmaceutical manufacturing facilities or laboratories. Enabled with automation capabilities, it offers features such as preventive maintenance schedules, equipment downtime tracking, and acts as an invaluable asset to transforming the entire pharma maintenance value chain.

Why should Pharma companies use a CMMS?

At a high-level, CMMS software provides a centralized platform for managing all maintenance activities, including scheduling, tracking, and reporting. It acts as a strong lever to build proactive maintenance practices with which pharmaceutical companies can effectively handle emergency repairs and equipment failures and thus reduce the associated costs.

How much does Zapium’s Pharmaceutical CMMS cost?

Pricing structures are influenced by factors such as the number of users, the scope of functionalities required (e.g., preventive maintenance, asset management, compliance management), and the level of customization needed for seamless integration with existing systems. Against this backdrop, we offer flexible subscription-based pricing models that allow pharmaceutical companies to choose packages suited to their operational scale and budgetary constraints. For precise pricing details and receiving a personalized quote, it is advisable to contact our team directly.

How long does it take to implement Zapium’s Pharma Maintenance Software?

The implementation timeline for Zapium’s Pharma Maintenance Software can vary depending on several factors unique to each pharmaceutical company, including the complexity of existing systems, organizational readiness, and the extent of customization required. While smaller implementations may be completed within a few weeks, larger-scale deployments could span several months to ensure comprehensive setup and alignment with specific business processes and compliance requirements.

How secure is Zapium’s Pharmaceutical Maintenance Software in terms of data protection?

As a top-tier pharmaceutical maintenance software product provider, we prioritize data security by implementing industry-standard encryption protocols, secure data storage practices, and role-based access controls. Housing these stringent security measures, our product serves as a companion to aptly comply with standard data protection regulations such as GDPR and HIPAA.