Maintenance Management Software
Automate work orders and preventive maintenance, manage assets, dispatch technicians- effortlessly and in real-time with industry leading maintenance platform.
Measurable Impact Businesses Like Yours Are Achieving
Better productivity, Reduced downtime, and minimized maintenance costs- outcomes that leading organizations are already realizing with Zapium’s first maintenance system.
Transform Each Step of Your Maintenance Workflow
Features designed for real-world impact- improving clarity, speed, and control across every phase of maintenance.
More Transparent Asset Management and Tracking
Zapium’s real-time asset tracking system uses IoT modules and control systems to monitor critical machines, devices, and components. Our platform captures condition data, notifies technicians on threshold breaches, and logs each update automatically.
- Monitor asset health via embedded sensors and gauges
- Receive alerts for performance degradation or failure
- Access asset history, location, and usage metrics
- Integrate telemetry from pumps, HVAC, generators, and more
Prevent Failures Before They Happen
Our Maintenance system supports rule-based scheduling of preventive maintenance tasks, driven by asset usage, service cycles, or inspection intervals. Technicians complete digital checklists, while supervisors log entries for compliance audits.
- Automate scheduling based on time, usage, or condition
- Assign and track routine inspections and part replacements
- Document completed tasks in verifiable audit trails
- Ensure regulatory compliance through historical logs
Take Control of Every Work Order
Zapium streamlines work order creation, assignment, and execution within one customizable interface. Technicians and supervisors stay aligned through status updates and task-linked asset data.
- Initiate new work orders from reports or alerts
- Assign tasks by technician role, availability, or location
- Include asset history, checklists, and part requirements
- Monitor progress and document task completion
Schedule in Minutes, Not Hours
With a built-in calendar and dispatch system, our maintenance management software manages technician availability, asset urgency, and work order priority. Our platform helps supervisors avoid conflicts and reduce emergency response times.
- Align technician schedules across sites and shifts
- Automate rescheduling for delayed or escalated tasks
- Dispatch crews based on proximity or role permissions
- Notify team members of task assignments instantly
Automate Spare Parts Control
Inventory tools within Zapium allow maintenance teams to track spare parts, consumables, and stock levels in real time. Technicians can verify part availability during work order creation.
- Configure reorder thresholds and low-stock alerts
- Manage warehouse inventory by location or category
- Track usage trends for tools, filters, belts, and fluids
- Link parts to asset types and scheduled tasks
Turn Data Into Decisions
Zapium provides comprehensive dashboards and exportable reports covering maintenance KPIs, cost trends, and compliance metrics. Decision-makers can use historical and real-time data for forecasting and audits.
- Track downtime, SLA performance, and task completion rates
- View maintenance cost breakdowns per asset or location
- Export reports for audits, board meetings, or compliance check
- Analyze performance trends to identify inefficiencies
Stay Productive On-the-Go
Zapium’s mobile-enabled maintenance management software gives technicians full access to work orders, asset logs, and checklists from any location. Our interface is designed to support both connected and offline environments, keeping remote teams fully aligned with central operations.
- Update task status, notes, and images in real time
- Receive instant notifications and role-based approvals
- Operate from mobile, tablet, or browser-based dashboard
- Access facility maps, asset logs, and service history on the go
Secure and Ready to Help Your Scale
Free Product Tour – Experience Without Signing Up
Explore how the key features work without signing up for a trial or demo.
One Platform-Three Core Systems
A maintenance software suite that caters to the needs of businesses with asset-centric field service or maintenance operations.
Manage work orders, assets, and preventive maintenance seamlessly with modern CMMS.
Learn MoreCentralize your facility maintenance ops with all-in-one platform.
Learn MoreEmpower your field technicians with mobile tools for dispatch, routing, and work order execution.
Learn MoreEnhanced Productivity with Collaboration
- Real-Time Technician Updates & NotificationsEquip your technicians with technology to drive efficiency and faster communication.
- Cross-Team Access to Work Orders & Asset LogsGeo-tagged clock-in/clock-out, work-orders, etc. to bring better visibility at each work activity level.
- Approval Workflows with Role-Based PermissionsPaperless timesheets, maintenance job reports, payment info, and customer sign-off.
- Embedded Checklists and Smart FormsTake notes, communicate with the office team on the go from anywhere.
- Mobile Collaboration Tools for Field CrewsRun app in remote or low reception areas once the job has started. The data gets auto-synced when in network; ensuring uninterrupted work.
Proven Outcomes, Captured in Numbers
Zapium has provided a positive experience by significantly improving our service and maintenance operations through its robust features and reliable performance.
Zapium has been transformative for our ops. We were already using technologies but Zapium has replaced most due to its comprehensiveness and awesome support team.
Maintenance Platform Tailored for Your Industry
A range of industries rely on Zapium’s maintenance software to improve operational effectiveness, increase transparency and efficiency, and reduce maintenance cost. Top industries that use FC are:
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Our maintenance software integrates with CNC machines, tracking production and maintenance schedules, and automating preventive maintenance. The software streamlines the allocation of spare parts, reducing downtime and optimizing machinery performance.
Our maintenance management software for healthcare integrates patient room maintenance, medical equipment tracking, compliance with healthcare regulations, and infection control measures. It streamlines facility operations, ensuring a safe and well-maintained environment for patient care, while also managing healthcare-specific assets efficiently.
Handles store layout maintenance, inventory tracking, security system integration, and HVAC control most efficiently. Our maintenance program optimizes space utilization, ensures timely maintenance of facilities, and enhances overall customer experience, crucial for the dynamic and customer-centric retail environment.
Our platform for the food and beverage industry offers HACCP compliance, kitchen equipment tracking, hygiene inspections, and inventory management for perishable goods. It assists in maintaining a clean and safe environment, meeting industry standards, and ensuring the quality of food products.
Covering hangar maintenance, aircraft tracking, compliance with aviation regulations, and automated maintenance scheduling, our maintenance tool is tailored to meet the unique needs of the aviation industry. It enhances safety protocols, ensures aircraft readiness, and helps in adhering to stringent maintenance requirements.
Offering vehicle maintenance tracking, fuel efficiency analysis, and preventive maintenance scheduling, Zapium’s maintenance management application ensures the smooth operation of a diverse fleet, minimizes downtime, and maximizes the lifespan of vehicles, leading to cost savings and operational efficiency.
Our maintenance management system for education institutions includes classroom maintenance, equipment tracking, and campus safety features. It streamlines school facility management, ensuring a conducive environment for learning, while also aiding in compliance with safety regulations and inspections.
From equipment maintenance, project site safety, and inventory management for construction materials, our tool has all it covered for your construction facility. It enhances project efficiency by ensuring that construction sites are well-maintained, safe, and equipped with the necessary resources.
Our maintenance program for utilities and energy sectors includes infrastructure maintenance, equipment monitoring, and compliance tracking with environmental regulations. With its unique features, it aids in optimizing energy utilization, ensuring infrastructure reliability, and adhering to safety standards.
Designed keeping in mind the unique requirements of public agencies, our software covers a range of services, including public building maintenance, infrastructure management, and compliance with government regulations.
Our maintenance management system for the mining industry covers equipment maintenance, safety inspections, and environmental compliance. It ensures efficient management of mining facilities, and enhancing safety protocols with its specialized features improves compliance with environmental standards.
From equipment reliability assessment, asset integrity management, HSE (Health, Safety, and Environment) management, emergency response planning, environmental impact assessment, pipeline integrity management, incident reporting and investigation, SCADA system integration, as well as emergency shutdown system (ESD) integration, our tool has everything that is must for oil and gas.
Addressing cleanroom maintenance, equipment tracking, and compliance with pharmaceutical regulations, our tool ensures the highest standards of facility hygiene and equipment reliability crucial for pharmaceutical manufacturing.
By offering essential features such as room maintenance, guest service tracking, and compliance with hospitality standards, our maintenance management app ensures a well-maintained and safe environment, enhancing overall guest satisfaction.
Using the capabilities of our maintenance management software, you can address critical aspects such as security infrastructure maintenance, ATMs, vaults, and data center management. Thus the tool helps you ensure compliance with stringent financial regulations, and track and schedule maintenance for banking equipment.
From Kitchen Equipment Tracking, HACCP (Hazard Analysis Critical Control Points) Integration, Exhaust System Maintenance, Grease Trap Maintenance, Seating Area Maintenance, and Menu Item Impact Analysis, our maintenance management platform has everything to offer for the Restaurant industry.
Our maintenance management system enables non-profits to efficiently allocate resources, maintain a conducive working environment, and demonstrate responsible stewardship of funds, thereby supporting their mission-driven objectives.
For zoos and animal facilities our tool offers features around habitat maintenance, veterinary equipment tracking, and compliance with animal welfare regulations. Using it, you can ensure the well-being of animals, compliance with regulatory standards, and efficient management of facilities.
Designed keeping in mind the unique needs of the gym and fitness business, our facility management software addresses equipment maintenance, hygiene inspections, and member tracking. It streamlines the management of fitness spaces, ensuring that equipment is in optimal condition for members, and facilities meet cleanliness standards.
Prioritize tasks, optimize cleaning schedules, build specialized cleaning plans, manage waste and infection control, carry out mobile inspections and conduct time and attendance tracking most efficiently using our bespoke maintenance management application.
Leverage our powerful tool to build and maintain plant databases, conduct soil analysis, improve water management, drive pest and disease control, frame seasonal plans, monitor plant health, get native plant recommendations, and enhance lawn care management.
Monitor and control temperature, humidity, and air quality through Building Automation Systems (BAS) integrated into our tool that helps predict potential system failures, automates routine maintenance tasks, and optimizes energy utilization.
Track specialized inventory such as wiring and plumbing fixtures, and ensure compliance with safety regulations. Real-time diagnostics that our tool offers will aid in swift issue resolution, thereby reducing disruptions and downtime.
With features around roof condition assessment, weather monitoring, warranty management, along with general features, our cutting-edge maintenance management software system brings efficiency to your roofing projects.
Success Stories Led by Our Maintenance Software
Discover the remarkable impact of Zapium’s maintenance platform on our customers’ operations and how it contributed to their operational transformation.
Cushman & Wakefield
Cushman & Wakefield, a global powerhouse in the commercial real estate services sector, enhances customer satisfaction, improves operational profitability, and achieves better vendor collaboration with Zapium.
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TSI Power
A leading US-based manufacturer, TSI Power Corporation, USA improves resource utilization, enhances productivity with Zapium implementation.
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Yourspace
YourSpace partners with Zapium to achieve service operations excellence leading to higher profitability and customer experience.
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Nicco Engineering
Speciality maintenance service provider achieves more agile, transparent, and resilient service operations with Zapium.
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About Zapium
Zapium is maintenance software suite that helps asset centric businesses reduce downtime, drive reliability and reduce maintenance cost with it’s all in one CMMS and facility maintenance software offering. Zapium helps you centralize your maintenance workflows into one easy-to-use interface.
Tailored for small and mid-sized businesses, Zapium offers flexible customization options to meet diverse business needs. The platform supports industries such as manufacturing, utilities, equipment maintenance, mining, oil and gas etc. by providing features that help streamline day-to-day maintenance operations. From automating work orders to syncing asset data, Zapium handles the administrative tasks, enabling your team to focus on critical, high-value work.
Why Choose Zapium Over Other Maintenance Management Systems
Zapium is more than just a maintenance tool. It’s a purpose-built platform that gives maintenance teams full control, clarity, and confidence. Designed for real-world use and long-term reliability, Zapium combines flexibility with enterprise-grade functionality.
Zapium offers a complete maintenance system that remains simple to operate. Users can access powerful features like asset tracking, scheduling, and reporting through an intuitive interface designed for technicians, supervisors, and administrators at every level.
Our platform adapts to different teams, workflows, and industries. Users can customize checklists, asset hierarchies, user permissions, and reporting views without needing developer support or external configuration tools.
Organizations across manufacturing, energy, logistics, and healthcare rely on Zapium to manage their maintenance operations. Its performance is backed by successful deployments in high-demand, multi-site, and compliance-driven environments.
Zapium provides hands-on onboarding tailored to the needs of each organization. Teams receive role-specific training, setup guidance, and access to documentation that accelerates adoption and ensures smooth operational rollout.
Users can count on responsive technical support from a trained, in-house team. Whether resolving system questions or advising on setup, Zapium’s support team stays engaged and knowledgeable throughout the customer lifecycle.
Our Maintenance Management system follows strict data protection protocols and industry compliance standards. Features like role-based access, encrypted data handling, and audit-ready reporting help protect sensitive information across all maintenance activities.
How To Get Started with Zapium?
Getting started with Zapium is quick and straightforward, and our team is here to guide you every step of the way. Here’s how you can begin using Zapium:
Start by signing up for a demo to experience the platform first-hand. The demo will walk you through key features such as workflow automation, integrations, and data management capabilities.
After the demo, you can choose a subscription plan that best suits your business needs. Zapium offers several pricing tiers, ranging from basic packages for small businesses to more advanced plans for large enterprises.
Once you’ve signed up for a plan, the next step is implementation. Zapium’s team will assist you with the setup process, ensuring that the platform is configured correctly to meet your business needs.
After setup, we provide training to ensure that your team can use the platform efficiently. Our onboarding process includes personalized training sessions, where your team will learn how to set up workflows, use automation features, and integrate third-party apps.
With everything in place, you can begin automating your workflows. Set up triggers and actions, integrate your systems, and start saving time and resources. Zapium will streamline your processes, improve communication, and help your team be more productive.
After you’re up and running, you’ll continue to have access to ongoing support. Our 24/7 customer service, knowledge base, and training resources are available to help you whenever needed.
Maintenance Resources
Our extensive library of maintenance resources is designed to help you stay ahead of the curve. Find expert articles, best-practice guides, case studies, and informative videos to optimize your maintenance strategy, extend asset life, and empower your team with the knowledge they need to succeed.
Latest Blog Posts
Maintenance Management Checklists
Our extensive library of maintenance resources is designed to help you stay ahead of the curve. Find expert articles, best-practice guides, case studies, and informative videos to optimize your maintenance strategy, extend asset life, and empower your team with the knowledge they need to succeed.
Latest Checklists
FAQs About Maintenance Platform
Zapium’s platform is maintained regularly to ensure system reliability and performance. This includes both scheduled preventive checks and automated updates pushed by our engineering team. Critical components are monitored in real time to detect issues before they escalate. Our infrastructure uses monitoring agents and alerting tools to ensure all functions remain stable, responsive, and secure. Updates are tested in staging environments before deployment to reduce risk.
If you encounter a problem, Zapium offers 24/7 access to support resources through our knowledgebase, live chat, and email channels. A dedicated support team is available to assist with technical issues, platform questions, or configuration challenges. Each support case is logged, tracked, and resolved based on severity and impact. Escalation protocols are in place for urgent service interruptions, ensuring timely intervention. Our goal is to keep your maintenance operations running without delays.
Data security is a core part of Zapium’s architecture. Our platform uses encrypted data storage, secure role-based access controls, and daily automated backups. All data is hosted in secure, ISO-compliant cloud environments with disaster recovery capabilities. Regular vulnerability assessments and patching routines are part of our operational cycle. You can review audit logs, access permissions, and backup statuses directly within the system settings.
No, updates are typically deployed without system downtime. Most patches and new features are released during low-usage periods using a live deployment model. For major upgrades, you’ll receive prior notification, and we work to minimize any service interruption.
Yes, maintenance workflows and schedules can be fully customized within the platform. You can define task frequency, assign roles, adjust triggers, and tailor service intervals based on business needs, asset types, or usage metrics. The platform supports scalable configurations across sites and teams.
You can request additional support or training directly through the customer portal or by email. Zapium offers ongoing training sessions, documentation, and expert-led walkthroughs tailored to your platform usage. Requests are handled by product specialists familiar with your account and goals.
Ready to Streamline Your Maintenance Operations?
Take the next step towards a more efficient and profitable business.